GA Telesis, LLC
Records Clerk
MRO LGS - Medley, FL - Full Time
GA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. At GA Telesis, our core business is integrated aviation solutions, and our mission is customer success.
Located at our Landing Gear Services Facility in Medley, FL, the Records Clerk plays a vital role in maintaining accurate, complete, and organized documentation of maintenance and repair activities within the GA Telesis Landing Gear Services facility. This position is responsible for preparing, scanning, auditing, and indexing records to support compliance, traceability, and operational efficiency in accordance with industry standards and regulatory requirements.
Responsibilities:
Located at our Landing Gear Services Facility in Medley, FL, the Records Clerk plays a vital role in maintaining accurate, complete, and organized documentation of maintenance and repair activities within the GA Telesis Landing Gear Services facility. This position is responsible for preparing, scanning, auditing, and indexing records to support compliance, traceability, and operational efficiency in accordance with industry standards and regulatory requirements.
Responsibilities:
- Organize and prepare sales order documentation for digital scanning and archival
- Scan records and rename files using designated tracking or sales order numbers for consistent indexing
- Audit scanned documents for completeness and legibility, including checking for:
- Faded or light inspection stamps
- Missing critical information
- Absent or incomplete technician or inspector signatures
- Incomplete or missing operation steps (Ops)
- Coordinate with production, quality, and operations teams to resolve discrepancies or retrieve missing documentation
- Ensure secure handling and storage of original documents prior to and after scanning
- Maintain organized digital and physical filing systems in compliance with internal procedures and regulatory standards
- Support internal and external audits by retrieving and compiling relevant documentation upon request
- Identify and suggest improvements to document control processes
- High school diploma or equivalent required; additional coursework in records management, quality, or aviation a plus
- 1+ years of experience in document control, administrative support, or quality records management preferred—ideally in an MRO or aerospace setting
- Strong attention to detail with excellent organizational skills
- Proficient in Microsoft Office (Word, Excel, Outlook) and document scanning software
- Ability to maintain confidentiality and follow strict document control procedures
- Familiarity with aviation maintenance records or FAA documentation requirements is a plus
